Terms and conditions for participating in the giveaway organised by Berlin Tourismus & Kongress GmbH (hereinafter "visitBerlin") incl. data protection information
Participation in the giveaway is solely permitted in accordance with the conditions specified herein. By registering for participation, the participant explicitly consents to these conditions.
The organiser (Berlin Tourismus & Kongress GmbH, Am Karlsbad 11, 10785 Berlin) reserves the right to disqualify participants from the giveaway in the event of a violation of these terms of participation.
- Eligibility / Participation
Only individuals who are registering personally are authorised to register. Natural persons of age and with a permanent residence in Germany, France, Austria, Switzerland, the United Kingdom, Ireland, the Netherlands, Belgium, Luxembourg, Spain, Italy or Portugal are solely eligible to register. Employees of visitBerlin and its affiliates or partners for purposes of the sweepstakes are not eligible to participate. This also applies to relatives (§ 15 Abgabenordnung) of these persons as well as their civil partners.
In order to conduct the giveaway, we process the participants' personal information. This necessitates processing in order to fulfil this service in accordance with Art. 6 para. 1 letter b GDPR.
For purposes of participating in the giveaway, the participant need only provide their email address, which is provided to the organiser when registering for the newsletter, so that the organiser can notify the winner. Registering for the newsletter Berlin News makes it possible for the organiser to refinance this sweepstakes. Further personal information is only requested if the participant has been declared the winner. In this event, the participant need only provide personal information that is explicitly required for provision of the winnings. This information concerns the winner's first and last name, date of birth, address, and email address.
Registration is open until 18.04.2022 at 23:59. Any participation after this point is not permitted. The participant is responsible for registering on time. The organiser also cannot accept any liability for technical disruptions, e.g., any telephone network failures or server outages, that prevent timely registration.
- Data privacy
In accordance with Art. 6 para. 1 a-c GDPR, we are authorised to retrieve, store, and forward personal information if the data subject has consented to data processing or if such is necessary to fulfil a contract or legal obligation.
The following information is retrieved and processed for purposes of registration:
- Email address
In the event that the participant wins, the following information is also retrieved and processed:
- First and last name
- Date of birth
This information is forwarded to the giveaway partner and the respective hotel for processing of the prize, and deleted by the organiser and the giveaway partner and the respective hotel following the trip, unless there are legal retention periods for further storage of the information.
Your personal information is processed as required for the reasonable execution of the giveaway. Data processing is permitted for the aforementioned purposes in accordance with Art. 6 para. 1 sentence 1 letter b GDPR. Your information is not forwarded to unauthorised third parties without your explicit consent. You always have the opportunity to view your stored personal information; request disclosure thereof; to have it altered, corrected, or deleted; to have the processing thereof limited; to object to the processing thereof; to have it transferred; or to file a complaint concerning the processing with a supervisory authority (all rights as per Art. 15 to 20 GDPR). The information will be deleted if it is no longer required for contract fulfilment purposes or if the storing thereof is legally prohibited. If your personal information is processed on the basis of justified interests as per Art. 6 para. 1 sentence 1 letter f GDPR, you have the right to object to the processing of your personal information as per Art. 21 GDPR, provided there are special personal reasons for doing so. You can exercise your right to objection by sending an email to email@example.com, or contact us via the address provided below. By sending an email to firstname.lastname@example.org, the participant can also object, at any time and free of charge, to the use or processing of their data for purposes of advertising, marketing, opinion polling, or market research.
Your rights as the data subject:
To request disclosure of your personal information that we process, as per Art. 15 GDPR. In particular, you can request disclosure of the purposes of processing, the category of personal information, the categories of recipients to whom your information has been or is being disclosed, the planned storage period, the existence of a right to correction, deletion, limitation of processing, or objection, the existence of a right to complain, the origin of your information if we did not retrieve it, and the existence of any automated decision-making including profiling and, if applicable, pertinent information in this regard;
- To immediately request the correction of incorrect or completion of your personal information we store, as per Art. 16 GDPR;
- To request the deletion of your personal information we store, as per Art. 17 GDPR, provided the processing is not required to exercise the right to freedom of expression and information, to fulfil a legal obligation, for matters of public interest, or to assert, exercise, or defend legal claims;
- To request the limitation of the processing of your personal information, as per Art. 18 GDPR, provided you contest the accuracy of the information, the processing is illegal but you decline the deletion thereof and we no longer require the information, but you need it in order to assert, exercise, or defend legal claims, or you have filed an objected to the processing as per Art. 21 GDPR;
- To obtain your personal information you have provided to us in a structured, conventional, and machine-readable format, or to request the forwarding thereof to another processor, as per Art. 20 GDPR;
- To revoke your consent once granted to us, as per Art. 7 para. 3 GDPR. This results in us no longer being able to continue the processing based on this consent for the future;
- To file a complaint with a supervisory authority as per Art. 77 GDPR. The contact information for the supervisory authority responsible for us can be found below.
The processor in accordance with Art. 4 no. 7 GDPR is Berlin Tourismus & Kongress GmbH (visitBerlin), Am Karlsbad 11, 10785 Berlin. Registered with the Amtsgericht Berlin-Charlottenburg under HRB 48652 B, Executive Director: Burkhard Kieker.
Contact information of the data processor
Berliner Beauftragte für Datenschutz und Informationsfreiheit
Tel.: +49 (0)30 13889-0
Fax: +49 (0)30 2155050
- Determination of winners/prize
Three winners will be named. The winner will be determined during the name drawing among all participants who register for the newsletter.
The determination of the winner and granting of the prize will take place no later than 2 May 2022 at the email address specified in the giveaway form.
The following prizes are being awarded:
- Two nights for two persons at the 5 star superior hotel Regent Berlin including breakfast
- Two nights at Hotel Neuer Fritz Berlin in an exclusive Spree Suite with a view of Berlin Mitte for two people, including the wonderful breakfast on the Spree terrace of the Italofritzen restaurant.
- Two nights at Scandic Berlin Potsdamer Platz in a double room for two persons including delicious breakfast.
The winner and appointed companion are responsible for arranging and paying for any arrival and departure outside the bounds of the conditions of the prize. Any additional services (minibar, pay TV, dinner, etc.) are not included in the prize.
Disbursement of the cash value of the prize and exchange of the prize are not permitted. This also applies in the event that individual services included with the prize cannot be utilised. The claim to the prize is non-transferable.
The winner must confirm their acceptance of the awarded prize within 7 days upon receipt of the notification via email, and disclose their first and last name as well as a valid post address to which the voucher/prize can be sent. This information is solely required to execute the giveaway and is then deleted, provided there are no retention obligations in accordance with commercial or fiscal law. Should the winner not respond within the aforementioned term, their claim to the prize lapses and a new winner will be determined as described above.
The winner is responsible for the timely nomination, selection and notification of the accompanying person. For this purpose, the participant must ensure that the accompanying person acknowledges and agrees to the content of these conditions of participation. In particular, the accompanying persons must be informed of their rights to delete or block personal data in accordance with No. 2 of these Terms and Conditions of Participation.
The winner as well as the appointed accompanying person must travel to and from the event on their own responsibility and at their own expense, if this is not already part of the giveaway.
All statements by the organiser, in particular in relation to the publication of the winner name, etc., are made with no guarantee. The organiser is otherwise solely liable only for damages pertaining to the drawing resulting from deliberate or grossly negligent conduct by the organiser, employees of the organiser, or their proxies. This also applies in the event of minor negligence, but only in the event of violations of cardinal obligations or of absolutely protected legal rights such as life, body, and/or health. The liability limitation applies in particular to damages stemming from errors, delays, or disruptions in the provision of data or similar occurrences, in the event of faults in technical systems or the service, inaccurate content, loss or deletion of data, or viruses. In particular, no warranty claims can be asserted against the organiser as a result of this.
Prizes provided by cooperation partners or prize sponsors are not offered by visitBerlin in its own name, but in the name of the prize sponsors. The organiser is not liable for defects in title and/or quality of the prize or in the event of injury to absolutely protected legal interests such as life, limb and/or health, unless the organiser itself acts as the tour operator for the prize offered.
The travel conditions of the tour operator apply.
Registration for the newsletter is required for participation in the giveaway. This makes it possible for the organiser to refinance this giveaway. The participant's personal information provided for purposes of registration for the newsletter is solely used to send the newsletter and is stored until the recipient has unsubscribed. The recipient can unsubscribe at any time via the “unsubscribe” link in the footnote of the newsletter, or by writing an informal written declaration to email@example.com. Further current information on this topic and concerning data protection regulations can be found in the legal notices on the sweepstakes organiser's website.
6. Early termination of the giveaway
The organiser reserves the right to immediately alter the prize of the giveaway, suspend, or terminate the giveaway due to unforeseen circumstances and without prior notice. The latter applies in particular if software or hardware errors occur and/or other technical and/or legal circumstances impact or render impossible the regular and proper execution of the awarding process.
The giveaway is solely subject to the laws of the Federal Republic of Germany. The information provided is solely used by Berlin Tourismus & Kongress GmbH to determine the winner and execute/process any winnings.
Should individual or multiple clauses herein be or become completely or partially void, invalid, or infeasible, the remaining conditions remain in effect. The void, invalid, or infeasible clause(s) shall be replaced by a valid clause. This applies likewise in the event of gaps in the agreement.
Berlin Tourismus & Kongress GmbH (visitBerlin)
Am Karlsbad 11
Handelsregister Berlin: HRB 48652
Last updated: March 2022
* In the interests of legibility, the gender-neutral "they" has been used where applicable. This can refer both to an individual or multiple persons, regardless of gender.